Exhibiting always comes accompanied with plenty of risks. If you have not planned about how you are going to deal with all the costs and you don’t have a proper financial plan, you could be in ruins. An appropriate plan for how you should divide your money would allow you to effectively deal with any crises and have a successful show.
Here are some of the hidden show costs, which can be a nasty pain if not taken care of earlier.
It is not possible to predict how much it would cost to ship all the material. It all depends upon the vehicle that you have deployed for shipping and on the traffic that it comes across on the road. Certain additional charges like the fuel refilling cost, the waiting time of the driver, etc. are some of the costs that cannot be negotiated and are to be paid by you. The waiting time of the truck driver is charged on the hourly basis.
Keeping in mind the deadlines is necessary. Deadlines enable you to plan your arrangements way ahead to avoid any hassle in the end. It even saves you from the late fees that would be charged by the exhibitor if not done in time. Not taking care of the deadline date can increase your fees up to about 30% of what it would have cost you. You must be aware the deadline dates of your services and form a schedule accordingly for timely submission. ExpoMarketing agency can assist you with their best service in custom show service. They work with every type of companies; may it be a small start-up or a big well-settled organization.
In some cases, the truck driver may have to wait for several hours or sometimes, even overnight. This would rise the cost of your show service a lot. It would hike up the fee and cost you plenty of money. if you plan it with an experienced exhibitor, he can guide you regarding the labor and how you can minimize the waiting time and save a lot of money.
This is linked to the deadlines. As if you call your labor beforehand or keep them working for more time than originally for which you hired them, it would result in a hike in the fee. You must know the exact time for which you require the labor. You need to be accurate in giving the arrival and departure time to the labor.
The material handling is known as drayage. It is a fee charged by the union for transporting your shipments. It depends upon the number of pieces that you want to be transferred and on the weight of the package.
After having your booth ready, when you get to know about these hidden charges, you might feel very cheated and frustrated. Therefore, you need to plan everything beforehand and know about your budget to avoid any extra charge later. So, make sure to get the best profit form your next show and identify all the budgets prior to it.